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Online Tutorials: Home

Guidance on how to prepare for an online tutorial with Library staff.

Before your Online Tutorial - Suggestion

Other Remote Library Access and Services during COVID-19

Library Service During Covid-19
You may wish to refer to this guide for more information regarding remote access to Library resources.

Online Tutorials

 The SVHM Carl De Gruchy Library can assist you with literature searching techniques and EndNote (reference management software)
 through online meeting tutorials.

 We can offer tutorials through Microsoft Teams or through Zoom. MS Teams is the preferred videoconferencing software utilised by SVHA.

 Teams installation

  • Ms Teams is available through the Outlook e-mail program. The software can also be installed as a desktop version.  

  • Access Teams by going through Outlook⇒Rectangular dot icon undefined  ⇒Apps & Devices⇒Teams

 

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 Teams meeting invitation

  • A Librarian will set up a meeting for you according to your preference and availability
  • A meeting request will be sent and set up in your Teams and/or Outlook calendar. Please refer to the online RSVP e-mail and (Join link) sent to your e-mail or refer to your meeting in your Teams calendar
     

             Outlook E-mail invitation    
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​ Ms Team features

  • Once you have joined the meeting: ensure video and audio are working and are ON. Familiarise yourself with the Ms Team feature icons.
  • For Literature Searching in another browser window, open up your database, i.e. Medline. Access Medline from SVHM Library homepage ⇒Databases⇒Medline 
  • For EndNote tutorials: in another window have your EndNote library open or any other information page or material sent by your trainer

 

        undefined           Ms Team icons. The dot section enables More actions, see below         

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  Sharing your desktop

  •  Your desktop while in Medline can be shared with your trainer via Ms Teams. Access Medline and then share the website using the Share screen feature via Teams. Select Share. This icon is highlighted by a yellow dot. 

 

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  •    To share your Medline or EndNote Library window, have your web page open and select Entire screen, Application window, or Chrome.
  •    A specific web page or program is easy to access through your Application window.
  •    Whiteboard (app) can be selected to run a presentation
  •    Make sure you have your Shared screen set to Full screen. 
                

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  Videoconferencing tips & etiquette

  • Due to technology performance,  the audio or sometimes even the video screen might have to be turned off. Screen sharing can also at times compromise the quality of images. A meeting of more than 2 people can affect both video and audio quality.
  • ​​​​​​​Viewing all participants in a MS Teams videocall: the "grid version", where you can see all participants video can at times drop off or be disabled in the browser version.By installing the MS Teams app you are sure of always seeing participants in a meeting as this is the default setting.
  • While sharing a screen try to maximise your screen page so it is easier to see content.
  • Try to mute your audio when someone else is speaking and listen before turning on your audio to answer.

       To learn more about Ms Teams, please see SVHA Teams documentation
       MICROSOFT TEAMS TOOLKIT – SVHA documentation via CONNECT 

       Ms Teams Office Support & videos

       Learn Ms Teams in 7 min (YouTube video - Channels, Chats, Document collaboration- Competitive Computing Consultants Inc.)


    Zoom Client for Meetings installation

  • Zoom is a leading video/audio conferencing application. It can be freely downloaded from the web. Downloading the app to your desktop or device is recommended for an improved user experience.
    However, you can also join a meeting without downloading the software. While Zoom is free, each meeting has a limitation of 40 minutes. 
  • A Librarian will schedule a meeting with you and send a link to join a meeting

           Getting started on Zoom Client for Meetings - for Windows and Mac (Zoom Help Center)

 

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Requesting an Online Tutorial

  • Assuming that MS Teams (preferred) or Zoom is installed and working from your end, it is necessary to give at least two working days' notice when requesting a full online instruction session. Library staff are working remotely at the moment, and several staff responsible for this service are part time.
  • The first step is to email the Library at this address: Library.svhmlibrary@svha.org.au
  • Library staff will respond to your request, and advise that a trainer will contact you as soon as possible. When the assigned trainer contacts you, they will ask to make a suitable time with you for a brief pre-session testing of either Teams or Zoom. The trainer will also request your research topic and may send you some pre-session material (see also box below for suggested pre-session downloading).
  • If you require further information on either online literature searching or EndNote via St Vincent's Hospital Melbourne, please refer to these pages: 

    http://library.svhm.org.au/libraryhomepage/literaturesearch

    http://library.svhm.org.au/EndNote/EndNoteOffsite

    http://library.svhm.org.au/EndNote